Privacy Policy

Emily Hewitt Yoga operates the EmilyHewittYoga.com website, which provides the SERVICE.

This page is used to inform website visitors regarding my policies with the collection, use, and disclosure of Personal Information if anyone decides to use my Service, the EmilyHewittYoga website.

If you choose to use my Service, then you agree to the collection and use of your personal information in relation to this policy. The Personal Information that I collect is used for providing and improving the Service. I will not use or share your information with anyone except as described in this Privacy Policy. The terms used in this Privacy Policy have the same meanings as in my Terms and Conditions, which are accessible at EmilyHewittYoga.com unless otherwise defined in this Privacy Policy.
 
Information Collection and Use
For a better experience while using my Service, I may require you to provide me with certain personally identifiable information, including but not limited to your name, phone number, postal address and health declaration. The information that I collect will be used to contact or identify you.
 
Information held:
Enquiries from non customers – message, name and email address – received via my website or by email - held for up to a year, and used to answer a query and follow up.

Mailing list – name and email address - populated by people registering on my website, or opting in on an enquiry form.  People completing a health declaration are added to the mailing list so they can be kept in touch with regarding class information, but all mailings have an opt out link.

Health and registration forms from students  - name, contact details, emergency contact and health information – completed via my website or in class - used for safe class management, and held for at least seven years for insurance purposes.

Attendance registers – data collected in class - used for class management, and held for at least seven years for insurance purposes.

 

Notes on classes and sessions - data collected in class - used for class management, and held for at least seven years for insurance purposes.

Emails – sent from clients and non clients.  Important messages are saved in my filing system, otherwise emails are retained for up to two years.

Payment data, excluding card information which I do not receive at any time. Received via accounting and banking systems, and saved for at least seven years for accounting and tax obligations.

Website cookies set automatically by my software.  I do not knowingly access these or pass to third parties.

 

Except where required by law, I do not share data with third parties or sell contact lists.
Information held by EmilyHewittYoga is accessed by staff working for EmilyHewittYoga, and contractors working on EmilyHewittYoga’s IT, and may be shared, on a need to know basis, with other teachers at EmilyHewittYoga, e.g. if you are attending their class, or they are covering a class.

Your Rights:
GDPR gives you the following rights:
The right to be informed: to know how your information will be held and used (this notice).
The right of access: to see records of your personal information, so you know what is held about you and can verify it.
The right to rectification: to ask to make changes to your personal information if it is incorrect or incomplete.
The right to erasure (also called “the right to be forgotten”): for you to request to erase any information held about you.
The right to restrict processing of personal data: you have the right to request limits on how your personal information is used.
The right to data portability: under certain circumstances you can request a copy of personal information held electronically so you can reuse it in other systems.
The right to object: to be able to tell me you don’t want me to use certain parts of your information, or only to use it for certain purposes.

 

Rights in relation to automated decision-making and profiling.

 

The right to lodge a complaint with the Information Commissioner’s Office: to be able to complain to the ICO if you feel your details are not correct, if they are not being used in a way that you have given permission for, or if they are being stored when they don’t have to be.

 

My Rights:
Please note
If you don’t agree with me keeping records of information about you, or if you don’t allow me to use the information in the way I need to, I may not be able to let you attend my sessions.

I must keep records including details of your health and your attendance for a certain period as described above, which may mean that even if you ask me to erase any details about you, I might have to keep these details until after that period has passed.

I can move your records between my computers and IT systems, as long as your details are protected from being seen by others without your permission.

Following completion of a booking, the assumption is made that you understand and have accepted my privacy statement and your rights under GDPR. A copy of this document will be sent to you should you request it via email.


For queries about Data Protection, please contact EmilyHewittYoga via the contact page on the website.


Full details of your rights can be found on the ICO's website by clicking here. www.ico.org.uk

 

If you wish to exercise any of these rights, please use the contact details given above.

 

If you are dissatisfied with the response you can complain to the Information Commissioner's Office; their contact details are at: www.ico.org.uk

 

Log Data
I want to inform you that whenever you visit my Service, I collect information that your browser sends to me that is called Log Data. This Log Data may include information such as your computer’s Internet Protocol (“IP”) address, browser version, pages of my Service that you visit, the time and date of your visit, the time spent on those pages, and other statistics.
 
Cookies
Cookies are files with a small amount of data that is commonly used with an anonymous unique identifier. These are sent to your browser from the website that you visit and are stored on your computer’s hard drive.
My website uses these “cookies” to collect information and to improve my Service. You have the option to either accept or refuse these cookies, and know when a cookie is being sent to your computer. If you choose to refuse our cookies, you may not be able to use some portions of my Service.
 
Service Providers
I may employ third-party companies and individuals due to the following reasons:
To facilitate my Service;
To provide the Service on my behalf;
To perform Service-related services; or
To assist me in analysing how our Service is used.
I want to inform our Service users that these third parties have access to your Personal Information. The reason is to perform the tasks assigned to them on our behalf. However, they are obligated not to disclose or use the information for any other purpose.
 
Security
We value your trust in providing us your Personal Information, thus we are striving to use commercially acceptable means of protecting it. But remember that no method of transmission over the internet, or method of electronic storage is 100% secure and reliable, and we cannot guarantee its absolute security.
 
Links to Other Sites
My Service may contain links to other sites. If you click on a third-party link, you will be directed to that site. Note that these external sites are not operated by me. Therefore, I strongly advise you to review the Privacy Policy of these websites. I have no control over, and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

Children’s Privacy
My Services do not address anyone under the age of 13. I do not knowingly collect personal identifiable information from children under 13. In the case I discover that a child under 13 has provided me with personal information, I immediately delete this from my servers. If you are a parent or guardian and you are aware that your child has provided me with personal information, please contact me so that I will be able to complete the necessary actions.
 
Changes to This Privacy Policy
I may update our Privacy Policy from time to time. Thus, I advise you to review this page periodically for any changes. I will notify you of any changes by posting the new Privacy Policy on this page. These changes are effective immediately, after they are posted on this page.
 
Contact me
If you have any questions or suggestions about my Privacy Policy, do not hesitate to contact me.